APS4 Administration

APS4 Admin Officer

• Location: Geelong, VIC (Hybrid working arrangements available)
• Hourly Rate: $43.82 per hour + superannuation
• Employment Type: Full-Time hours (12-month assignment with potential for extension)
• Start Date: 11th January 2027
• Eligibility: Australian Citizenship is mandatory

Key Responsibilities

• Workload Triage & Allocation: Review, assess, prioritise, and allocate incoming requests and tasks in accordance with established risk frameworks and operational guidelines.
• Queue & Inbox Management: Monitor team work queues and shared email inboxes, delegating inquiries and correspondence efficiently to appropriate staff.
• Meeting & Schedule Coordination: Coordinate and schedule meetings, stakeholder discussions, and calendar appointments within established guidelines.
• Documentation & Safeguarding Support: Populate templates, collate critical documentation, and manage records to support the preparation and delivery of timely safeguarding advice.
• Stakeholder Support: Respond to procedural queries from internal stakeholders, manage tracking systems, and escalate complex or sensitive matters when necessary.

Key Skills & Experience Required

• Proven capability to assess, prioritise, and allocate work effectively using a risk-based approach.
• Demonstrated experience in monitoring work queues and managing shared inboxes with high accuracy and responsiveness.
• Strong organizational skills with experience booking and coordinating meetings under structured guidelines.
• Experience populating document templates and preparing foundational information for advisory or technical reporting.
• Proficiency across the Microsoft Office Suite (Word, Excel, Outlook, Teams) and modern workflow/business systems.
• Demonstrated understanding and experience in handling highly sensitive information, strictly adhering to privacy, confidentiality, and data handling requirements.

Desirable Qualifications & Experience

• Experience assisting with operational reporting, workflow tracking, or data compilation.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.